Introduction
This document is intended for:
ABE Exam invigilators
Here at EDUWEB College we have developed a video that will help you to ensure that the exams run as smoothly as possible and minimize any opportunities for malpractice. Malpractice is any form of cheating before, during or after an exam.
Before the Exams
As a starting point, it’s mandatory that you are familiar with the College’s malpractice policies, instructions and documentations as well as ABE’s instructions for conducting examinations*. All examination documents are available on the College’s website and can be downloaded at any time. These are your go-to documents for exam rules and regulations.
The best chance you have in avoiding malpractice is to make sure that you’re carefully prepared for what you will need to do before the start of the exam. We hope that you review the *ABE Timed Open Book Exam (OBE) Guide and The ABE Assignment Guide. So please make this your top priority and read them before the exams, as it will help you to plan ahead, and take the necessary steps to avoid malpractice. It will also provide many answers to the questions that you may have. The documents are available to all students and staff and can be accessed electronically and downloaded from the Staff Area and the Student Area webpages respectively. Examiners will be given a printed or electronic copy and a meeting with examiners will be held before the exams to address and questions or concerns.
To avoid malpractice, it’s important that you explain to students how exams are going to be conducted and what is expected of them. Students must be made aware what they are allowed to do and what they are not allowed to do. They need to understand clearly what exam conditions are. Students should not be allowed to use their phone or a smart watch in the exam. Students must comply with the ABE’s rules and exam regulations.
Before the Exams
It is mandatory that you are familiar with the College’s malpractice policies, instructions and documentations as well as the ABE Timed Open Book Exam (OBE) Guide and the ABE Assignment Guide. The documents are available to all students and staff and can be accessed electronically from the Staff Area and the Student Area of the College’s website. These documents provide answers to many of the questions that you may have and are your go-to documents for exam rules and regulations.
It’s also important that students understand how exams are to be conducted and what is expected of them. Students must be made aware of what they are allowed and not allowed to do. They need to understand the ABE’s exam rules and regulations. Finally, a meeting with examiners will be held before the exams to address questions and concerns.
The examination rules and regulations will be on display in the examination rooms at the College. However, if there is an issue that examiners are unable to deal with, then the Academic Director of the College, (Mr. Nigel Polar) should be contacted immediately.
During & After the Exams
There are several key things to consider that may arise during the exams. Such include:
Attention must be given to these issues as they may constitute a malpractice if not properly addressed. So, plan ahead on these key issues. Invigilators must be well trained, as this well help the exam to run smoothly and avoid instances of malpractice.
Expectations of Examiners
It is equally important that examiners are clear on the process for ending an exam. Invigilators must:
Completed Exams
It is important to remember that student exam scripts are confidential and should not be read or photocopied after the exam. Exam scripts must be sent the same day as the exams, unless otherwise stipulated by the exam board. Exam scripts that cannot be sent the same day, because of (time difference) must be kept securely in the College’s safe overnight and then sent the next working day to the awarding body. This must be sent with the recommended ABE student log sheet (verify name of sheet).
If an issue should arise in the exam room it should be logged in the Exam Incident Log. Each case of malpractice or suspected malpractice, must be reported promptly to the ABE exam board. Failure to report any suspected cases or case of malpractice is an offence of itself and can carry a sanction. If a student or staff member is suspected of malpractice, then you should use the ‘ABE Malpractice Incident Report Form’ to notify the exam board. This form can be found on the College’s website. It should then be sent to the ABE programme manager to be processed and sent to the approved ABE representative.
In the case that you’re not sure what constitutes as malpractice, then you should review the EDUWEB College’s training manual for a description on what constitutes as malpractice. All reported incidents must be related to the College Head.
Malpractice Investigation
If a malpractice investigation has started, then the head of the College has a duty to cooperate with the exam board. They must provide any information or materials to the investigating exam board to help them complete their investigation. Failure to cooperate with an investigation, or respond to a request from the exam board, is in itself malpractice.
I hope that this video has given you some helpful information ahead of your next exams. For more information, please refer to the following EDUWEB College documents on Malpractice.
